Incarnate Word Academy will continue the iPad program in which all students will be issued the 32GB iPad Air for the 2016-2017 school year.
This program has transformed the way our faculty and students learn, explore, and organize their ideas and tasks. In order for students to be successful in the dynamic world ahead, they must be equipped with the resources their careers will demand, including responsible access to technology.
Just like each student will utilize her iPad differently as a tool, the teachers will also use them in varied ways. Students should expect that some teachers will ask that they use digital textbooks, turn in assignments electronically, use a homework management app, or even participate interactively in lectures and discussions using the iPad. While there are times that an iPad is an appropriate and effective tool, there are other times when it is not, and teachers and students will work together to determine when to put the tool to use and when to reach for another tool.
Students taking part in the Freshman Bridge Program will be receiving their iPads on Monday, August 1st. iPads will be distributed to all other new students on Thursday, August 11th at orientation.
To receive an iPad and charging cable, all required forms for 2016 – 2017 school year must be submitted to the school by Monday, July 25th. On the day of distribution, students must bring their Apple ID and one of the approved iPad Cases.
Students who do not submit the required forms by July 25th and bring their Apple ID and approved case on their distribution day, will not be receiving their iPad at the designated time.
In order to receive an iPad on this date, each student must bring the following to pick up:
- 2016 – 2017 Incarnate Word Academy Parent Forms
- Apple ID: Each iPad must have a free Apple ID associated with it. Only one Apple ID may be associated with the iPad. For more information about Apple IDs, visit the Apple ID Support webpage. To create an Apple ID, visit the My Apple ID webpage.
- Approved iPad Air (NOT iPad Air 2) Case:
- Approved Cases Without Keyboards
- Approved Cases With Keyboards
- Approved iPad Accessories (optional)
Certain apps will be required by course instructors, and students must install required apps and textbooks that do not have a print option. While many apps are free, students will need to buy some apps from the Apple App Store with parent/guardian permission. Families may choose to use iTunes gift cards or associate a credit card with their Apple ID for purchase of apps. Any app purchased on the iPad via the App Store will automatically be available to the student’s iTunes account on any other iOS device at no additional charge. All apps or data stored on the iPad must be consistent with school policy (TAUP).
- Google Drive
- Google Docs
- Google Sheets
- Google Slides
- Google Calendar
- Meraki MDM
Depending on each student’s schedule, she may be required to download some or all of the following Apps:
- MBS Direct Digital
- Nook reader
- Scan - QR Code and Barcode Reader
- Socrative Student
Use your 2016-2017 class schedule along with the IWA Book List to determine your required textbooks.
iPad Ownership and Monitoring
Incarnate Word Academy retains all ownership rights of the iPad; IWA may inspect the iPad and all stored information at any time with or without notice for violations of the Acceptable Use Policy. Students found using iPads inappropriately are subject to disciplinary action. The student should not have an expectation of privacy as to anything stored on, sent by, or received through it.
Students are required to create an Apple ID for use of purchases and operation of the iPad. This Apple ID does not have to be tied to the student’s e-mail. Please note that if students do use their school e-mail for their Apple ID, they will need to update the e-mail associated with the account upon graduation. Any purchases made by the student will remain tied to the students Apple ID. Students can only have one Apple ID associated with any school issued iPad. Students may not allow other students, friends, or family members to use the school iPad with a different Apple ID.
Parents can add parental restrictions to their daughter’s iPad to prevent access to specific features or content. More information can be found on adding restrictions to iPads on Apple’s “Understanding Restrictions” webpage. There are also various monitoring Apps available through Apple’s App Store that parents may purchase.
Care of the Device
- Keep the iPad in working condition with a full charge each morning.
- Secure the iPad in an IWA-approved case ensuring protection to the screen and four corners. iPads with damaged cases will be confiscated and the case must be replaced.
- Maintain a pass code that is kept confidential.
- Add a lock screen graphic to the iPad with student’s name, class year, and cell or home phone number displayed on the graphic.
- Set up and maintain IWA email account on the iPad. It is the expectation that students check their IWA email daily. Additional email addresses may be added to the iPad.
- Not remove any pre-loaded apps.
- Update apps and operating system regularly.
- Not lock, deface or tamper with an iPad belonging to another student.
- Clean the screen with a soft, dry, anti-static cloth or with a screen cleaner designed specifically for LCD-type screens. Do not use paper towels which may scratch the screen.
- Not place stickers or tape directly on the iPad.
- Remain responsible for storage of data and backup. This can be accomplished through software such as iCloud, Google Drive, Dropbox or on a personal computer using iTunes.
- Keep the iPad in a secure location at all times. IWA is not responsible for the theft of iPads or other student items. iPads can be activated with the “Find my iPad” setting.
- Not modify the device in such a way to circumvent administrator restrictions will not be allowed on the school network.
- Keep their device on the school’s WiFi network while on campus.
Certain preference settings, such as screen brightness, wallpaper and notifications may be changed by a student. Any customization must be in good taste and in alignment with the rules and values of the school.
Damaged or Destroyed iPads
Damaged or destroyed iPads must be reported to the help desk in the library within 24 hours by filling out a claim form including a parent/guardian signature. The responsible party will be billed $75 for the first repair and $100 for the second repair and the cost of repair for any subsequent claims. If the damage is a result of the student having removed the approved protective case or due to gross negligence or malicious intent, the full charge for repair or replacement will be billed to the responsible party. Fees for repairs must be paid by either cash or check to the Business Office or the front office upon pickup of the repaired iPad.
Lost or Stolen iPads
Students must report a lost or stolen iPad within 24 hours to the help desk in the library by filling out a claim form including a parent/guardian signature. If a copy of a police report of a stolen iPad is provided to IWA, the responsible party will be billed $150 for a replacement iPad. If an iPad is lost or no police report is filed, the responsible party will be billed $450, the total cost of the iPad for replacement.
If the student’s device or case is temporarily unusable or broken, IWA will have a limited number of iPads that may be checked out from the help desk in the Library. Loaned iPads may only be used for two days when the student is replacing a broken case. If a student’s iPad is sent for repair, the loaned iPad may be used for the length of the repair. Students must pick up their repaired iPad within two school days of notification of completed repairs. Notifications will be sent to the student by e-mail.
Return of iPad
At the end of the school year, students will return the iPad, iPad cable, and 12W power adapter in good working order to the school, and all personal data will be deleted. The iPad must be returned upon the withdrawal or graduation of a student. Upon return of the iPad the student is required to delete all content and settings from the device. This process requires the student to have disabled Find My iPad and any parental restrictions set on the device. Students are required to provide school administration with the iPad passcode upon the return of the device. This is required for the school to be able to reissue the iPad for future use. If the iPad is not returned as required the full replacement cost will be billed.